Capita Hartshead Tracing Solutions

Unclaimed dividends solution

Save costs and implement good corporate governance for your business and your shareholders

Unclaimed dividends is a problem faced by many public limited companies as they can typically lead to high costs in managing and reconciling these payments and bank accounts, especially when accumulated over many years.

We recommend that you open a new bank account every year from which to issue your dividends. Unclaimed dividends from the previous years can then be dealt with through a segregated and focused annual tracing and communication programme. This will ultimately result in;

  • reducing unclaimed dividends for the long term,
  • good governance of your share register,
  • long term effective communication with your shareholders,
  • reduction in administration costs.

Capita Hartshead Tracing solutions can offer a one off tracing, mailing and payment campaign for the backlog to encourage shareholders to come forward and reclaim their dividends. This campaign can be run every year to ensure that the problem of long term unclaimed dividends does not arise again in the future.

Features of our service:

  • Data enhancement of the register including adding missing information and de-duplicating records
  • Data tracing - finding new addresses where share holders have moved.
  • Outbound mailing and telephone campaigns.
  • Positive identification of your shareholders.
  • Payment to shareholders.
  • Bank reconciliation.
  • Management information and reporting.
  • Returning cleansed data to the registrar.
  • Report unclaimed dividends over 12 years which could be paid back to the corporation, articles permitting.

© 2011 Capita Hartshead Tracing Solutions Limited.

Capita Hartshead Tracing Solutions is a trading name of Capita Hartshead Limited with its registered office at
The Registry, 34 Beckenham Road, Beckenham, Kent BR3 4TU. (Registered in England & Wales No. 02260524).

Part of Capita plc.